User manual

Sign up and log in

BeTrack runs in your browser – there is nothing to install. You set up your account via an access link sent by email.

1. 1 On the login page, click Need access / Forgot password? and enter your email address.
2. 2 Open the link in the email and choose a username and password.
3. 3 From then on, log in with your username or email and password.

Simple or expert

BeTrack has two modes. You will find the Simple / Expert switch at the top right. Your choice is saved to your account and applies on all devices.

1. 1 Simple: labelled navigation (Applications, AI assistant, Insights, Export), card or table view and guided capture from a job link.
2. 2 Expert: all views including the detail view and Kanban board, compact icon navigation and every field directly in the capture dialog.

Your first start

As long as no application has been added, BeTrack shows a short three-step guide.

1. 1 Add a job: paste the link to the job – BeTrack loads the job description.
2. 2 Attach your CV: upload your CV as a PDF to the application.
3. 3 Start the AI check: find out what matches and what is still missing from your CV.

Introductory tour

On your first login, BeTrack offers a guided tour. It highlights the most important elements one after another and explains them briefly.

1. 1 Use Next and Back to move through the steps.
2. 2 You can close the tour at any time.
3. 3 Restart it under Account → Profile & settings → App Settings → Start Tour.

The header in expert mode

From left to right you will find:

1. 1 Views: cards, detail view, list and Kanban board of your applications.
2. 2 Areas: ATS optimization with AI, statistics and export.
3. 3 Simple / Expert: switch the mode.
4. 4 New Application: open the capture dialog.
5. 5 Account: menu with profile, plan, theme, bug report and logout.

The account menu

Click Account to open the menu with all personal functions.

1. 1 Profile & settings: personal data, writing style, saved analyses and language.
2. 2 Upgrade plan: compare and change plans.
3. 3 Light / dark: switch the colour scheme.
4. 4 Report a bug: send a message straight to the BeTrack team.
5. 5 Logout: end your session.

Card view

Each application appears as a card with status, location, job title and company. Below it you see the number of saved AI analyses, the last appointment and the attached files (see the image under “The header in expert mode”).

1. 1 Click the job title or the pencil icon to edit the application.
2. 2 AI analysis starts the AI check for this job right away.
3. 3 To Job Ad opens the original posting.

Search and filter by status

Above the overview you will find the search field and the status filter. Both apply to every view.

1. 1 The search covers company, job title, location and status.
2. 2 Use the status checkboxes to show or hide individual statuses, for example all rejections.
3. 3 In simple mode, open the filter via Filter by status.

List view

The list shows all applications compactly as a table with application date, company, location, job title, status and files – ideal for a quick overview.

1. 1 Click a column heading to sort the table.
2. 2 The pencil icon opens the application for editing.

Kanban board

In the Kanban board, each status is a column – from “Open” through “Interview” to “Offer” or “Rejected”.

1. 1 Drag a card into another column to change its status.
2. 2 Use Select Kanban Columns to show or hide columns.
3. 3 The AI icon on a card starts a new analysis for that job.

Detail view

The detail view splits the screen: the list of applications on the left, all details of the selected application on the right in tabs – Overview, Details, Contacts, History, Files and AI analyses.

1. 1 Select an application on the left.
2. 2 Edit the details directly and click Save.
3. 3 The AI Analysis tab shows all saved analyses for this application.

Add a new application

Click New Application. In the Overview tab you enter the key details.

1. 1 Enter company, job title, date and current status (required fields are marked with *).
2. 2 Paste the link to the job and click Auto-load text from link – BeTrack imports the job description.
3. 3 Check the language of the job description; it is used for the AI analysis.
4. 4 Upload your CV or cover letter and save.

Adding in simple mode

In simple mode, capture starts with the link to the job. BeTrack loads the job description and suggests company and title – you just check them.

1. 1 Paste the link and click Load job.
2. 2 Check the suggested company and title and save.
3. 3 No link? Choose Continue without a link.
4. 4 Open date, job description, contacts and notes via More details.

Details and notes

In the Details tab you add location, contact person and your own notes.

1. 1 Postcode and city appear on the card and in the cover letter.
2. 2 The AI assistant uses the contact person and contact email as the recipient of the cover letter.
3. 3 Notes are visible only to you.

Contacts and appointments

Under Contacts you can record up to three conversations or contacts – for example a call with HR or an interview.

1. 1 Enter date, person, email, phone, type/status and a note.
2. 2 The most recent appointment appears as Last appointment on the card.

Status and history

When you change the status, BeTrack saves the date automatically. In the History tab you can see and correct the date of every status.

1. 1 Available statuses: Open, Applied, Interview, Offer, Rejected, Self-rejected and Waitlist.
2. 2 For Rejected and Self-rejected you can record a reason.
3. 3 For an Offer you record whether you accepted or declined it.

Files

In the Files tab you manage all documents for the application.

1. 1 Select files with a click or drag them into the field.
2. 2 Set the language and type for each file, for example CV or cover letter.
3. 3 Uploaded PDF CVs can be used directly in the AI check.
4. 4 Use the bin icon to remove a file.

Browser extension

With the BeTrack extension for Chrome you save jobs directly on the posting page: click the extension – company, title and job description land in BeTrack. More about the extension

Start an AI analysis

Open ATS Optimization from the navigation or click AI analysis on an application – the job is then already selected.

1. 1 CV analysis: match score, keywords, optimization tips and a draft cover letter.
2. 2 Motivation Letter Analysis: compares your cover letter with the job and CV and provides a revised letter.
3. 3 Click Get started now to begin.

Step 1: choose your CV

Choose which CV should be checked.

1. 1 From Application: a PDF you already uploaded to an application.
2. 2 PDF Upload: upload a new CV.
3. 3 Standard CV: use the CV from your profile.
4. 4 Paste Text: copy the content in directly.

Step 2: choose the job posting

Define which job your CV is compared with.

1. 1 From Application: a saved application including its job description.
2. 2 Link (URL): BeTrack loads the posting.
3. 3 Text: paste the job description.
4. 4 Next, you can optionally answer targeted questions on strategy, obstacles and achievements – this makes the cover letter more personal.

Result: match score and keywords

After a few seconds BeTrack shows how well your CV matches the job.

1. 1 Match score: the match as a percentage.
2. 2 Found Keywords: terms from the job that your CV already contains.
3. 3 Missing Terms: important requirements that are still missing.

Recommendations and suggestions

Below follow concrete hints on how to improve your CV.

1. 1 Strategic Recommendations: an overall assessment of your profile.
2. 2 Optimization Suggestions based on the STAR method (situation, task, action, result).
3. 3 Tips and a Summary for your profile section.
4. 4 Cover Letter Draft, which you can keep editing in the editor.

Interview questions and optimized CV

To prepare for the interview, the AI suggests likely questions – with the intent behind them and suitable answer points.

1. 1 Under Optimized Resume, BeTrack creates a revised version of your CV.
2. 2 A coverage list shows which job requirements are covered, partially covered or still open.
3. 3 The AI inserts missing details as placeholders in [square brackets] – it invents nothing.
4. 4 Edit the optimized CV online and export it.

Finish your cover letter

In the letter editor you finalise your cover letter. BeTrack takes the sender and recipient from your profile and the application.

1. 1 Check sender, recipient and subject.
2. 2 Choose a design template: Classic (ATS), Modern or Minimalist.
3. 3 Adjust the letter text in the editor.
4. 4 Save as PDF or print.

Saved analyses

Every saved analysis is linked to its application. On the card, AI analyses shows the number – click it to open the list.

1. 1 Select an analysis to view Result, Answers and Data Source.
2. 2 Document view reopens the optimized documents in the editor.
3. 3 You will also find all analyses in your profile under CV analyses.

Overview, detailed guide and LinkedIn

Besides the AI check, ATS optimization offers three guides.

1. 1 Overview: the key rules for an ATS-friendly CV.
2. 2 Detailed Guide: in-depth instructions on layout, content and keywords.
3. 3 LinkedIn Profile: how to make your profile more visible to recruiters.

My writing style

So that your CV and cover letter sound like you, the AI can learn your personal writing style. You will find the feature in your profile under My writing style.

1. 1 Write a text on a topic (at least 300 words) or upload your own texts (PDF, DOCX, TXT).
2. 2 Agree to the transfer to the AI and start the analysis.
3. 3 The result is a style guide that you can edit.
4. 4 In the AI assistant you switch the writing style profile on or off for each generation.

Statistics

The statistics summarise your applications.

1. 1 Total and In Process: number of all and of ongoing applications.
2. 2 Status Overview: distribution across statuses in numbers and percent.
3. 3 Activity: applications per calendar week.

Export

Export your applications for your own analysis, as proof of your job search or as a backup.

1. 1 Optionally choose a date range by application date.
2. 2 Choose the format: CSV or Excel (.xlsx).
3. 3 Tick the fields you need and start the export.

Profile and settings

Open your profile via Account → Profile & settings.

1. 1 Personal Information & Qualifications: name, address, contact details and links – used, among other things, as the sender of your cover letter.
2. 2 Membership: current plan, usage of applications and AI analyses, and cancellation.
3. 3 App Settings: language (DE, EN, FR, IT) and introductory tour.

CV analyses in your profile

The CV analyses tab lists all saved analyses with score, company, job and date.

1. 1 Use the eye icon to open an analysis.
2. 2 Use the bin icon to delete it.

Plans and limits

BeTrack comes in the plans Starter (free), Pro and Ultimate. Starter lets you get to know BeTrack with a limited number of applications and AI analyses. Pro and Ultimate raise the limits and unlock statistics, export and the personalised analysis.

1. 1 Compare and change plans via Account → Upgrade plan.
2. 2 An upgrade takes effect immediately and replaces your previous subscription; the unused remainder is credited pro rata.
3. 3 After cancelling, you keep access until the end of the billing period.

Report a bug

Spotted a bug? Use Account → Report a bug or the link in the footer to send a message straight to the BeTrack team.

1. 1 Optionally enter a subject.
2. 2 Describe what you did and what happened.
3. 3 Click Send.

More help and settings

Answers to common questions are in the FAQ, new features in the Release Notes and a short introduction under Help & tour.

1. 1 Light / dark: switch the colour scheme in the account menu.
2. 2 Language: choose it in your profile under App Settings.